Executive Assistant
About Verner
For over 20 years, Verner Center for Early Learning has been a leader in more ways than one: our commitment to developing the youngest among us, our thorough support for families and communities, and our investment in the development of educators. Verner’s centers provide a supportive, inclusive work environment, with a strong emphasis on one-on-one mentorship. Verner staff are expected to foster the inclusive, play-based, interactive and reflective learning atmosphere that families have come to expect of us. Ideal applicants are open-minded and willing to grow and learn about innovative child development and family engagement best practices. Our unique benefits package includes tuition assistance, paid training, and comprehensive mental health support. All Verner educators are also entitled to freshly prepared and complimentary breakfasts, lunches, and snacks, courtesy of our Rainbow in My Tummy nutrition program.
Job Description
The Executive Assistant is responsible for supervising the Administrative Assistant, providing front desk coverage, and offering administrative support for the President & CEO, the Vice President of Philanthropy & Marketing, and the Vice President of Programming.
Qualifications
- Highschool diploma or equivalent and three years of administrative experience.
- Expert level in written and verbal communication, computer proficiency, and attention to accuracy and details.
- Strong organizational skills with the ability to multitask and manage a wide range of administrative and executive support-related tasks with minimal oversight.
- Ability to effectively manage a multi-line phone system.
- Exhibits flexibility, resourcefulness, and efficiency, remaining calm in fast-paced environments, sometimes under pressure.
- Exhibits the highest level of confidentiality and professionalism at all times.
- Interacts professionally, sensitively, and effectively with diverse individuals and groups, including children, families, the public, volunteers, donors, governing bodies, and staff at all levels.
- Shows maturity, sound judgment, and the ability to solve problems effectively.
- Exhibits reliability, dependability, and adherence to security policies and procedures.
- Must have the ability to occasionally lift 30 lbs. or more.
Responsibilities
- Serve as front-line security for the lobby by checking in all visitors and volunteers.
- Assist the President & CEO with various projects and tasks.
- Take prepared deposits to the bank weekly or as needed.
- Ensure administrative tasks are handled efficiently.
- Manage the front office, maintaining supplies, handling deliveries, shredding sensitive documents, and troubleshooting office equipment issues.
- Assist with multipurpose room and vehicle calendar scheduling.
- Reconcile monthly credit card statements and submit mileage reimbursement requests for senior staff.
- Assist the Center Director with administrative tasks related to tuition and fees, including accepting payments, writing receipts, and posting payments in ChildPlus.
- Assist Board of Directors and Leadership Team members with special projects as needed.
- Prepare for board meetings by formatting agendas, assembling packets, reminding board members of meeting times, and cleaning up meeting spaces afterward.
- Take minutes during, and process after, board meetings.
- Provide support for the Executive Committee by preparing agendas, distributing meeting packets, and coordinating meeting times.
- Follow all organizational policies and procedures.
- Work with a Diversity, Equity, Inclusion, and Belonging (DEIB) lens in all aspects of the role.
- Greet and assist families and visitors with a friendly, welcoming demeanor, developing rapport with children and families.
- Subsidy reimbursement tracking
- Answer incoming calls, route them to the appropriate party, or provide assistance directly.
- Maintain visitor and volunteer logs.
- Use ID checks against approved pick-up lists before releasing children to unknown individuals.
Benefits & Compensation
- Freshly prepared lunch daily free of cost
- Tuition assistance for ongoing career development
- State of the art learning environment providing the highest quality early care
- Paid continuing education & training opportunities
- Affordable Medical, Dental, & Vision insurance after 90 days of employment
- Paid Parental Leave
- Life Insurance
- Short & Long term disability
- Matching 403(b) retirement plan
- 5 1/2 weeks paid time off your first year (this includes PTO and Holidays)